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Reproductive Health
for Refugees Consortium Monitoring and Evaluation Tool Kit D R A F T for
FIELD TESTING January
2003
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Method
·
What is the purpose of this M&E Tool Kit? ·
How is the M&E Tool Kit organized? ·
How can you use this M&E Tool Kit? ·
What data
collection methods
are included in this Tool Kit? ·
Why is sharing
information part of the M&E process? Frequently Asked Questions
·
What do you
want to do? Causal Pathway
Framework
·
Program
Planning: What is it and why is it important? ·
How do we
plan effective projects? ·
Using the
Causal Pathway to design projects ·
Using the
Causal Pathway to monitor and evaluate projects ·
Setting
project objectives Addressing
the needs of young people
· Adolescent
programming [under
construction] (check
www.rhrc.org for updates) Method Protocols
·
Observation of staff performance ·
In-depth
interview of key informants ·
(pdf file) Participatory learning and action ·
Routine service
statistics ·
Client record
review ·
Client exit
interview ·
Community-based
survey ·
Biomarker
survey ·
Disease surveillance Combination
methods ·
Quality
of care assessment Sharing
Information
·
Overview
of sharing information ·
Outline of a
journal article ·
Template for
a slide
presentation (PowerPoint file) ·
Tips for a slide
presentation (PowerPoint file) ·
Guidelines
for a poster presentation ·
Outline of a
report Glossary
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What is the purpose of
this M&E Tool
Kit? The
RHRC Monitoring and Evaluation Tool Kit (M&E Tool Kit) presents a decision-oriented model for program monitoring and
evaluation. With tools from the M&E Tool
Kit, managers will find it easier to learn how their program is
progressing, and what to do to make it work better. Use of the M&E Tool Kit will
help managers integrate useful evaluation activity into the everyday
management of their programs to improve the quality of reproductive health
services in refugee situations. The
M&E Tool
Kit is tailored specifically to the
information and decision-making needs of managers of reproductive health programs
serving refugees and other war-affected persons. Materials in the M&E Tool Kit might also be used by
field staff in other sectors, country directors or headquarters personnel –
anyone who uses data to make decisions for improving programs. How is the tool kit organized? The
M&E Tool Kit is a practical guide to monitoring
and evaluation of reproductive health programs. Protocols for how to use a variety of
methods for collecting, analyzing and sharing information are
presented as with straightforward explanations and examples. The brief text is
accompanied by a CD-ROM that contains examples of model forms. It
is important to plan for monitoring and evaluation at the time the program is being designed.
The M&E Tool Kit includes a description
of the Causal Pathway Framework, a systematic guide to program planning. Once a program design is
outlined, the manager will develop a monitoring and evaluation
plan. The remaining materials in the M&E Tool Kit help managers choose the ways of
gathering information that make the most sense in their settings. The
methods that can be used for collecting and
analyzing information are grouped into three categories: “Qualitative”,
“Quantitative”, and “Combination approaches.”
The
methods that can be used for collecting and analyzing information are grouped
into three categories: ·
Qualitative
methods are used to gain depth of understanding, to
learn why people think or behave as they do. ·
Quantitative
methods are used to measure how many (or what
percent) of people think or behave a certain way. ·
Combination
approaches use a mix of qualitative and quantitative methods. Your
information needs, as well as other factors like cost, time and personnel,
will determine which methods best suit your project. How can you use
this Tool Kit? For
the manager who is ready to design and implement a monitoring and evaluation
plan for her program, the materials in this M&E
Tool Kit give step by step guidance on how to
identify the information you need and then gather the information so that it
is reliable. This guide recommends
that you: ·
Design the
program using the Causal Pathway Framework (or, if the project is already
going on, map the causal pathway of the project). ·
Identify the
information you need to help you learn if the project is progressing as you expect; this is the monitoring and evaluation plan. ·
Follow the
steps in this guide to select data collection methods that fit your
information needs, and follow the suggestions for gathering and analyzing the
information. ·
Make changes to
improve your program based on the findings. ·
Communicate
useful information from your project to other managers so that they may
design and implement good reproductive health projects. Why is sharing information part of the M&E
process? Sharing
information is an integral and important part
of project monitoring and evaluation.
Project results should be shared with
community members, with colleagues from other organizations working in the
site and with a wider professional audience through presenting papers at
professional conferences and publishing articles in professional
journals. Sharing information in these
ways can help your project and other organizations and is
also good for your own professional development. Sharing information is
a way to let stakeholders know the good work (and mistakes) you are making
with your project, and contributes to your organization's credibility and
status. When you make conference
presentations or publish articles in professional journals, your project
results become part of the permanent record in the humanitarian and
development fields from which others can learn. Sharing information – with any and all interested parties – is an achievement that
you can be very proud of. |
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Answers to this set of Frequently Asked Questions provide guidance on what methods may be appropriate to use when gathering information for various purposes. How do I do an RH Needs
and Resources Assessment? ˜ CDC/CERTI RAP (.pdf files) Part 1 Part 2 Part 3 Annexes ˜ RHRC Needs Assessment
Field Tools ˜ CARE PLA Manual “Embracing Participation” (.pdf files) Part 1 Part 2 Part 3 How do I design a good RH
Project? How do I set objectives? How do I do supervision in an RH
Project? How do I measure achievement of objectives in an RH Project? How do I do an evaluation of an RH Project? ¦ Visit the ALNAP website http://www.alnap.org/index.html. Look for the ALNAP
Quality Proforma in HUMANITARIAN ACTION: Improving performance through improved learning,
ALNAP Annual Review 2002. How do an RH program
for youth? ˜ Adolescent Programming
Protocol [under
construction]
(check www.rhrc.org for updates) How do I do medical research on RH? (link to internet resource) ¦ Visit the CDC website http://www.cdc.gov/nccdphp/drh/sata_wshop.htm How do I do behavioral research on RH? (link to internet resource) ˜ (.pdf file) FHI Guidelines For Repeated Behavioral Surveys
In Populations At Risk Of HIV How do I collect information on: · why community members act as they do or believe as they
do concerning reproductive health? Individual In-depth interview (.pdf file) Participatory learning and action · how many or what percent of community members know,
believe or act as they do concerning reproductive health? · clients’ in-depth opinions concerning RH
services? Focus
group discussion · how many or what percent of clients continue services? · the characteristics of the users of RH
services? · how many or what percent of clients are satisfied with
the RH services? · what RH services are
available? · the quality of the RH
services? · how many or what percent of the community use RH services? · the RH service providers’
knowledge, attitudes, skills and practices? |
Contributors
The
o
Strengthening Family
Planning in Montserrado, Sinoe
and o
Strengthening
AIDS Prevention in Port
Additional
contributors to the M&E Tool Kit are The
M&E Program was supported
by a generous grant from the David and Lucile Packard Foundation, and
additional support from the Bill and Melinda Gates Foundation. |
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